Workday Compensation: Comprehensive Q & A

Workday Compensation: Comprehensive Q & A

1. What modules require compensation data?
Answer:
Payroll (for salary processing)
Benefits (eligibility determination)
Talent & Performance (bonuses/merit increases)
Budgeting (cost planning)

2. List of compensation components
Answer:
Base Pay
Bonuses
Allowances
Commissions
Equity Awards
Merit Increases
One-Time Payments

3. What is a Period Salary Plan? Example?
Answer:
A fixed-term salary arrangement (e.g., a 6-month contract at $10,000/month).

4. Can currency, amount, and frequency be defined in a Salary Plan?
Answer:
Yes – Configured during plan setup (e.g., USD, $5,000, Monthly).

5. Difference: Compensation Element vs. Element Group
Element: Single pay component (e.g., "Car Allowance").
Element Group: Collection of elements (e.g., "Allowances Group").

6. Task to create compensation elements/groups
Answer:
"Create Compensation Element"
"Create Element Group" (under Compensation Setup)

7. Business Processes (BPs) for Compensation
Answer:
Propose Compensation (New Hire)
Request Compensation Change
Mass Compensation Changes
One-Time Payment Processing

8. What is the FTE checkbox? Example?
Answer:
Purpose: Adjusts pay for part-time workers (e.g., 0.5 FTE = 50% of full salary).
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9. What is the "No Override" checkbox at plan level?
Answer:
Prevents manual overrides to ensure compliance with comp policies.

10. Web service for mass compensation changes?
Answer:
"Request Compensation Change" web service (SOAP API).

11. Data needed for mass compensation changes
Answer:
Employee IDs
Effective Date
New Compensation Amounts
Change Reason

12. "Next Pay Period" checkbox: Purpose & Location?
Answer:
Location: In "Request Compensation Change" BP.
Purpose: Delays changes until the next payroll cycle.

13. Can compensation plans be removed on a schedule?
Answer:
Yes – Use "Edit Compensation Plan" to set end dates.

14. How to configure compensation change reasons?
Answer:
"Maintain Compensation Change Reasons" task (e.g., "Promotion," "Market Adjustment").

15. BP to assign compensation for new hires?
Answer:
"Propose Compensation for New Hire" (runs during onboarding).

16. Difference: Propose Compensation (New Hire) vs. Propose Compensation Change?
New Hire: Sets initial pay.
Change: Adjusts existing pay.

17. Difference: Propose vs. Request Compensation Change?
Propose: Suggests changes (requires approval).
Request: Immediate changes (no approval).

18. How to configure units?
Answer:
"Maintain Units" task (e.g., "Hours," "Shares").

19. Task to configure one-time payment categories?
Answer:
"Create One-Time Payment Category" (e.g., "Spot Bonus").

20. Types of allowance plans?
Answer:
Amount-Based (e.g., $500/month)
Percentage-Based (e.g., 5% of salary)
Unit-Based (e.g., $10/meal)

21. Can I create reimbursable allowance plans?
Answer:
Yes – Requires Finance Module integration for expense tracking.

Key Takeaways
Compensation Elements = Building blocks of pay.
Mass Changes use APIs or BPs.
New Hires vs. Changes have distinct BPs.