Staffing Models in Workday: Simplified Q & A

Staffing Models in Workday: Simplified Q&A

1. Can I change the staffing model if active employees or open positions exist?
No. Staffing models cannot be changed once workers are assigned or positions are open.

2. How to change staffing models for multiple orgs? What’s the limit?
Use the "Change Staffing Model" business process. Maximum of 100 orgs can be updated at once.

3. Types of staffing models?
Position Management: Fixed roles (e.g., "HR Director").
Job Management: Flexible roles (e.g., "Project Consultant").

4. Key differences: Position vs. Job Management?
Position Management requires predefined positions (1 worker per role). Job Management allows hiring without positions (flexible headcount).

5. Can I create a position before a supervisory org exists?
No. The supervisory org must be created first.

6. Attributes defined at position level?
Includes job title, compensation grade, location, FTE status, and job profile.

7. Difference: Edit Position vs. Edit Position Restrictions?
Edit Position modifies role details. Edit Position Restrictions controls who can make those edits (security settings).

8. What happens to a job if an employee leaves (Job Management)?
The job remains intact and can be filled by another hire.

9. Can two employees share one position?
No (unless configured for shared positions, which is rare).

10 & 11. Business processes for Position Management?
Includes creating/editing positions, freezing/closing roles, and changing org assignments.

12. Can I delete a position?
No. Positions can only be closed or inactivated.

13. Difference: Freeze vs. Close Position?
Freeze temporarily pauses hiring. Close permanently removes the role (must reopen to reuse).

14. Can I close a job in Job Management?
Yes. Jobs can be closed to prevent new hires.

15. Example scenario for Job Management?
A consulting firm hires 5 "Business Analysts" under one job profile, with varying start dates and locations.

16. Can I hire without creating a position (Job Management)?
Yes. Job Management allows direct hiring into roles.

17. Difference: Availability Date vs. Earliest Hire Date?
Availability Date is set by HR/candidate. Earliest Hire Date is system-calculated (e.g., post-approvals).

18. Can I override/backdate Availability Date?
Yes, but requires admin access and audit trails.

Key Takeaways:

Position Management: Structured, 1:1 worker-to-role.
Job Management: Agile, no fixed positions.
Changes to staffing models require empty orgs.